Infosecurity New York City 2020: Geek Street Call for Papers Terms and Conditions of Submission

The Infosecurity New York City 2020 Geek Street conference stream (the “Conference”) shall take place at Infosecurity New York City 2020 (the “Event”) on Wednesday 18 – Thursday 19 November 2020 at Javits Center (the “Venue”).

For the purposes of these terms and conditions, the Organiser is Reed Exhibitions Limited, Gateway House, 28 The Quadrant, Richmond, Surrey TW9 1DN, acting in its capacity as the organiser of the Event.

By submitting presentations (“Submissions”) and thereby agreeing to speak at the Conference, speakers (“you”, “your”) agree to the following terms and conditions.


1. Submissions

Eligibility: The Call for Papers is open to any security researchers and those in a similar role. The speaker must make the submission. Submissions by third parties such as PR agencies or marketing personnel will not be accepted.

Number of Submissions: There is no limit on the number of Submissions that can be made by any individual speaker.

Acceptance: Each individual speaker can have a maximum of one Submission accepted. There is no guarantee by the Organiser that any Submissions will be accepted.

Submission Method: To make a Submission you must be aged 18 or over and complete the online submission form via 123 Forms. No additional documentation will be accepted.

Submission Deadline: The deadline for Submissions is Friday 26th June 2020 at 5.00pm GMT. No additional Submissions will be accepted after this time and date. The Organiser reserves the right to request clarification or additional information about Submissions if required.

Copyright: By making a Submission you warrant and represent that its content is original and does not infringe the copyright of any third party. Should any materials in your Submission be the work of others, these materials must be properly credited and, should you be chosen to speak, you agree to obtain and pay for any necessary grant of permission for use of such materials prior to the Conference.

Availability: By making a Submission for consideration, you confirm that you/the proposed speaker/s will be available to attend and speak at the Conference at Javits Center on 18-19 November 2020. The exact Conference schedule will be finalised by the week commencing 10 August 2020 and you will be informed of the exact time of your session at this time. The date and time of your presentation will be determined by the Organiser.

Content: All Submissions will be in English and will be requested in electronic format. All content must be benefit lead and not sales lead. No sales pitches will be accepted.

Judgement and Selection of Submissions: Submissions shall reviewed and selected by the Infosecurity editorial and content teams (the “Review Panel”).

Review Panel: The Review Panel will have full access to all Submissions and supporting information in order to review the content and make selections. This access will be under a non-disclosure agreement with the Organiser. The Review Panel decision will be final when selecting which Submissions will be included for presentation at the Conference.

Notification: You will be notified by email w/c 03 August 2020 as to whether your Submission has been accepted or rejected upon completion of the Review Panel review process.

Confidentiality: The Organiser agrees to treat the content of all Submissions as confidential.

Personal Data: We will only use your personal data to process Submissions and to send you updates about your Submission and to notify you if your Submission is selected. We will use your name, job titles, company name, photo and bio to promote you as a speaker at the Conference. Where we or other companies in our corporate group want to use your personal data for other purposes (such as marketing), we will offer you the opportunity to agree or refuse this.

Your personal data will be treated in accordance with our Privacy Policy from time to time and in accordance with the law as it relates to people’s personal data.

This link takes you to our Privacy Policy:

You agree to comply with all rules, regulations and applicable laws, in the performance of this Agreement including, but not limited to, those relating to data protection, bribery and corruption.


2. Presentations of Submissions ("Presentations")

Presentations: Should you be selected to speak at the Conference, you agree that the Organiser shall be entitled to record, copy and publish your Presentation and your name, image, likeness, voice, biography and abstract in all media, including print, internet and electronic formats, for the purposes of the Conference and marketing the Conference. You warrant and represent that nothing in your Presentation will be defamatory of any third party, obscene, indecent, blasphemous, in contempt of court or in any other way unlawful, or make the Organiser liable in any way to any third party nor shall it contain any viruses or other worms or computer programming routines intended to damage or intercept the Organiser’s systems or data. The Organiser shall have the right to edit or vary any written material prior to publication (and you agree to waive you moral rights for this purpose), but shall, if practicable, supply to you prior to publication a copy of any such material so edited or varied. You irrevocably undertake to the Organiser that you will not represent your views (whether expressed as part of the Presentation or otherwise) as being those of or shared by the Conference, the Organiser or any affiliate, officer, agent or employee thereof.

Intellectual Property Rights: All intellectual property rights in the Submissions, Presentations and biographies are owned by you and you agree to grant the Organiser a non-exclusive, irrevocable, royalty‑free, unrestricted worldwide licence to use the same to enable the Organiser to meet its obligations under this Agreement and to market the Conference. All other intellectual property rights in the Event, Conference and customer databases shall remain vested in the Organiser.

Accommodation and Travel Costs: Accommodation, travel costs and any other expenses incurred by you in relation to the Conference are your sole responsibility and the Organiser shall not reimburse you for any of the same.

Cancellation: If, for any reason beyond your control, you are unable to speak at the Conference, you shall inform the Organiser in writing by Friday 25 September 2020 and shall use reasonable endeavours to make available a suitably qualified alternative to be approved by the Organiser, who shall undertake your Presentation on your behalf. If a suitable replacement cannot be found, the Organiser will select an alternative from the initial Submissions received and your speaking slot will be forfeited.

Changes to Presentation description: Once your Submission has been selected you are not permitted to change the topic or outline of the session and you commit to adhering to the description you provided on the day.

Equipment: The Organiser will provide you with a screen, projector, one Ethernet connection and one lapel microphone. You must provide your own laptop and any additional equipment you require to deliver your Presentation.

Indemnity: You will indemnify the Organiser against any breach of any of the above terms and conditions and, in particular, for any infringement of the copyright or other intellectual property rights of any third party and and further acknowledge that damages may not be an adequate remedy for breach of some of the obligations.


3. General

Organiser’s Liability: Nothing in these Terms and Conditions removes or limits our liability for fraud, for death or personal injury caused by our negligence or for any liability which cannot be limited or excluded by the law. These Terms and Conditions also do not affect the rights that are granted to you as a consumer by the law. Otherwise, we will not be liable to you for any matter relating to the Conference, Event or your Submission or Presentation.

We will also not be liable to you if you suffer loss or inconvenience because of the failures of persons or systems that we do not directly control – for example, mobile phone network operators, internet service providers, postal services, software providers and telephone traffic handlers.

Governing Law: These Terms and Conditions, and any dispute, controversy, proceedings or claim of whatever nature arising out of or in any way relating to these Terms and Conditions, the validity and performance hereof or their formation (including any non-contractual disputes or claims), shall be governed by and construed in accordance with the laws of the State of New York (save that the conflicts of law principles will be expressly excluded to the maximum extent permitted by law). The parties hereby irrevocably acknowledge and agree that the New York courts shall have exclusive jurisdiction in respect hereof.